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Finance Specialist - City of DuPont ( Job # 20-0001)

Minimum Salary: $25.61 per hour
Maximum Salary: $32.58 per hour
Employment Type: Full Time
Department: Finance
Closes: February 24, 2020 at 5:00 PM. Applications first reviewed on: Tuesday, February 18, 2020
(Open to current employees and the general public.)

Summary

The City of DuPont is seeking an experience, self-motivated, team player to join the City's Finance Department as a Finance Specialist. This position is primarily responsible the coordination and processing of all payroll functions for City employees in an accurate and timely manner. This position is a skilled position that performs a variety of regular and recurring accounting duties such as payroll, tax and license, account reconciliations, accounts payable, accounts receivable, and fixed asset inventory systems. The successful candidate will have experience in senior level payroll processing and working with union contracts, preferably familiar with DRS reporting and experience working in the public sector. 

SUPERVISION RECEIVED

Works under the supervision of the Finance Director.

SUPERVISION EXERCISED

None.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  1. Administers the City’s payroll system.
  2. Administers or supports the City’s accounts payable and accounts receivable systems as assigned.
  3. Reconciles and prepares daily bank deposits.
  4. Assists with utility billing functions as they relate to the general ledger.
  5. Updates and maintains accounting ledgers and records.
  6. Maintains the City’s B&O and utility tax records.
  7. Performs monthly bank reconciliations.
  8. Administers and maintains the City’s business license program. Coordinates with Washington State Department of Revenue for the Master License program.
  9. Updates and maintains City asset inventory system.
  10. Receipts money transmittals from other City functions.
  11. Provides back up assistance for answering the City’s telephone system and back up assistance in assisting citizens at the front counter with service request
    MINIMUM QUALIFICATIONS

    Education and Experience:

    • Graduation from an accredited four-year college or university with a Bachelor’s Degree in Accounting, Business Administration, or closely related field, and
    • Two years of progressive experience in accounting or full cycle bookkeeping and payroll.
    • Any combination of related education and experience or training that, in the opinion of the City, would provide the level of knowledge and abilities required.

    Knowledge, Abilities, and Skills:

    • Considerable knowledge and basic accounting and bookkeeping principles and practices.
    • Proficient in use of Microsoft Office products (MS Word and MS Excel).
    • Considerable knowledge of computers and their application in financial and accounting systems.
    • Ability to prepare reports recommending improvements and/or solutions to accounting problems.
    • Ability to plan and organize work to meet deadlines and seasonal workloads.
    • Ability to communicate effectively orally and in writing.
    • Ability to establish and maintain effective working relationships with City employees, other agencies, and the public.
    • Ability to work through detailed problems while maintaining substantial attention to detail.
    • Ability to maintain accuracy and thoroughness while working under pressure.

           

    SPECIAL REQUIREMENTS

    Verification of identity to work in the United States as required by the Immigration Reform and Control Act.

     

    TOOLS AND EQUIPMENT USED

    Personal computer using accounting software (i.e. Springbrook Finance Software, MS Excel) and word processing software, 10-key calculator, phone, copy machine, facsimile machine, and document binders.

     

    PHYSICAL DEMANDS

    The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

    Work is performed in an office setting.  Hand-eye coordination is necessary to operate computers and various pieces of office equipment.  While performing the duties of this job, the employee is required to stand; sit; use hands to finger; handle, feel or operate objects, tools, or controls; and reach with hands and arms.

    The employee must occasionally lift and/or move objects up to 30 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

    WORK ENVIRONMENT

    The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    INTERPRETATION GUIDELINES

    The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

    The job description does not constitute an employment agreement between the employer and employee.  The job description is subject to change by the employer as the needs of the employer and requirements of the job change, provided that the employer has bargained the changes with any appropriate union pursuant to RCW 41.56 et seq.


    Attachments

    Location
    City Hall
    1700 Civic Drive
    DuPont, WA 98327