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Administrative Assistant - Finance - City of Kirkland ( Job # 20-0030)

This job is closed.

Minimum Salary: $30.78 per hour
Maximum Salary: $36.21 per hour
Employment Type: Full Time
Department: Finance & Administration
Open until filled.. Applications first reviewed on: Friday, March 13, 2020
(Open to current employees and the general public.)


The Administrative Assistant is responsible for performing a wide variety of complex administrative support activities for the Finance & Administration Director and other professional staff.  Serves as Office Manager for the Finance & Administration Department.  Coordinates the production of City financial publications.  Establishes and maintains open communication and acts as liaison for Director with management team, City staff, City Manager, City Attorney, City Council, and external parties.  Maintains the Director’s appointment calendar and coordinates meetings, prepares confidential correspondence, and routes calls.  Drafts correspondence, proofreads documents for grammar and form, creates spreadsheets for tracking information, copies materials, creates presentation materials and completes other research and special projects as assigned.  Coordinates department agenda items for Council meetings.  Maintains attendance and payroll records and statistics on all Department employees. Acts as department budget coordinator; coordinates preparation of Finance & Administration and Non-Departmental budgets, including data gathering and preparing required reports and spreadsheets.  Processes department invoices, purchase requisitions and contracts utilizing the City’s financial system.  Compiles and prepares financial data in support of financial management documents and presentations to the City Council.  Coordinates department hiring processes. 

Hours of Work

40 hours per week, Monday - Friday, 8:00 a.m. to 5:00 p.m.

Special Note

Position requires a cover letter (letter of interest) and resume for consideration of application. Please note how you meet minimum qualifications within that letter. Please include a list of 3 to 5 professional references. 

Minimum Qualifications

Associate Degree in Office Administration or related field plus three (3) years administrative experience with increasing responsibility or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.  Position requires advanced computer literacy and working knowledge of accounting principles.

Preferred Qualifications

Municipal administrative experience preferred.

Working Conditions & Physical Activities

Work is generally performed in an office setting. Must be able to sit at a desk for long periods of time.  May require evening or after-hours meetings.

Union Affiliation

This position is represented by the American Federation of State, County, and Municipal Employees Union (AFSCME).

Selection Process

The selection process for this position will include an interview accompanied with an Excel and PowerPoint work sample.   Applicants who are invited to interview will be notified by phone or email.


City Hall
123 5th Ave
Kirkland, WA 98033