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Buyer - Public Works - City of Bellevue ( Job # 13-0119)

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Minimum Salary: $4,408.05 per month
Maximum Salary: $6,082.47 per month
Employment Type: Full Time
Department: Finance
Closes: December 19, 2013 at 5:00 PM
(Open to current employees and the general public.)

Summary

Responsible for the administration of all public works construction projects including both pre and post-award procurement functions that include specification review, bid planning, advertisement, public bid opening, bid evaluation and determination of lowest responsive and responsible bidder, award, retainage, change order processing and project closeouts.  Oversee the City’s Job Order Contracting program.  



Essential Duties and Responsibilities:

Public Works Procurement:

  • Advise customers/clients on public works procurement requirements and strategize to facilitate and expedite the public works procurement process, requiring critical thinking and analysis.
  • Responsible for overseeing the development and preparation of complex public works bid documents, including bid evaluation criteria, supplemental bidder responsibility criteria,  supplemental contract terms and conditions including bid bond, insurance and retainage requirements.
  • Provide guidance to department staff on procurement objectives in terms of project schedule, proper bidding procedures such as evaluation of bid irregularities, bid protests, contractor inquiries, prevailing wage, Title VI requirements, OWMBE requirements and federal grant requirements.
  • Assist in the procurement process for public works by processing quotes, requisitions, preparing and publishing bids, scheduling bid openings, coordinating or leading pre-bid conferences, reviewing and analyzing contracts, routing contracts for approval and execution, monitoring vendor performance and mitigating claims and disputes.
  • Review public works bid and contract documents for compliance with state and local laws, policies, procedures, and other legal requirements associated with public bidding and contracting.  
  • Support and promote vendor participation in public bidding, encourage OWMBE and small business participation, conduct outreach efforts and training to vendor community,
  • Act as a liaison with department staff, contractors, vendors and the general public by providing research and guidance regarding procurement, developing and maintaining relationships, mediating and resolving contractual issues, offering solutions to problems, soliciting new vendors, facilitating meetings and answering questions and providing assistance in gathering information and rectifying situations.
  • Monitor and keep apprised of legislative updates pertaining to public works procurement, determine if they pertain to current process; make recommendations for improvements and updates.

Job Order Contracting (JOC) Program:

  • Oversee JOC program implementation including the development and issuing of complex solicitation documents for consulting and construction contracts encompassing technical, financial, risk management, legal and procedural requirements and compliance.
  • Oversee the administration of JOC contracts including preparing presentations to council and/or leadership, managing contractor performance, gathering feedback from user departments about program, implementing recommendations for improvements to program, developing quarterly reports and updates about JOC program, processing payments, executing contract extensions and processing the required annual reports per state mandates.
  • Train customers/clients in the use of JOC and associated software.
  • Participate in state-wide JOC committee, present and help influence legislation pertaining to public works, job order contracting and other alternative public works laws.

Supervision Received and Exercised

  • Works under the moderate supervision of the Procurement Services Manager.
  • No formal supervisory responsibilities.

Education and Experience Requirements

  • Graduation from an accredited two or four-year college or university with a degree in accounting, business or related field.
  • Two or more years of responsible related experience.
  • Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.
  • Certified Public Procurement Buyer (CPPB) and Construction/Project/Contract Management certifications desirable.

Knowledge, Skills and Abilities Requirements

  • Knowledge of industry principles and methods of public procurement focusing specifically in the areas of Public Works/Construction and Job Order Contracting.
  • Ability to interpret and apply federal, state, local laws, policies, and regulations to procurement tasks and explain them to staff and other customers. 
  • Basic understanding of general public works/construction means and methods.
  • Knowledge of federal contracting and grant requirements (such Federal Highway Administration) and OWMBE requirements related to procurement.
  • Knowledge of accounting and financial principles as related to procurement (such as retainage, bonding and experience with surety companies).
  • Experience working with Procurement Modules of Enterprise Financial Systems (preferably JDEdwards), software) and all Microsoft products (specifically Word, Excel, Outlook, Publisher, InfoPath).

Experience with Job Order Contracting software (preferably The Gordian Group’s “Progen”) is desirable.

  • Ability to analyze data, make judgments and develop reports and presentations.
  • Ability to collaborate and maintain effective working relations and provide excellent customer services to department staff at all levels, contractors, vendors, outside agencies, community groups and the general public.
  • Ability to listen and ascertain the needs of customers; ability to find and communicate accurate information concerning process, policies and procedures to customers; ability to respond to customers tactfully and professionally.
  • Excellent written and verbal communication skills.
  • Communication is an essential component of our work at the City of Bellevue.  The successful candidate for this position will have excellent communication skills and will consistently employ those skills in communication with internal and external customers as well as coworkers.

Physical Demands

  • The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls and reach with hands and arms.  Vision abilities required by this job include close vision and the ability to adjust focus.
  • The employee may be required to push, pull, lift, and/or carry objects up to 20 pounds.
  • The noise level in the work environment is usually moderately quiet. 

Additional Information

This is a regular, non-union, non-exempt position

How To Apply

Click “Apply Now” to complete the application for this position. For further information about the job, please contact Jamie Robinson at 425.452.6843 or email at jrobinson@bellevuewa.gov. Questions regarding the on-line application should be directed to the IT help desk at 425.452.4340.

 

Payroll Title: Buyer                                Position ID: 1153


Location
Bellevue City Hall
450 110th Ave NE
Bellevue, WA 98004