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Construction Project Coordinator - City of Issaquah ( Job # 17-0052)

Minimum Salary: $4,431.00 per month
Maximum Salary: $6,231.00 per month
Employment Type: Full Time
Department: Public Works Engineering
Open until filled.
(Open to current employees and the general public.)

Summary

The City of Issaquah is seeking a skilled, team-oriented individual to fill the position of Construction Project Coordinator. This position coordinates the non-engineering elements of projects and provides administrative support to engineers, businesses, and the public related to engineering projects. The work requires excellent interpersonal, organizational, and project management skills.

The incumbent will be required to monitor the progress of construction projects and facilitate the construction contracting process by gathering necessary information, preparing and revising billing, monitoring project schedules, and negotiating and preparing small or pre-approved change orders and related documents. This work ensures that contracting processes are consistent with specifications, requirements of City engineers and inspectors, and applicable City and other construction standards. This position is also responsible for non-engineering support work related the to pre-construction, bidding, planning, budgeting, and scheduling phases of projects.

Issaquah is a rapidly growing community, well known for its environmental amenities, excellent quality of life, and countless cultural and educational opportunities. The Public Works Engineering Department works closely with the community provide outstanding services. The Department is committed to continuous improvement, excellence in operations and fiscal stewardship.

This position is open to internal and external candidates and existing applicant pools.


Essential Functions
  • Attends project planning meetings where determinations are made regarding program objectives, plans and project scope.
  • Reviews construction specifications prepared by consultants to see that City of Issaquah elements and various other non-engineering, non-technical standards are included.
  • Prepares contract bid documents, contract awards, change order papers, business correspondence and agenda bills needed to support construction projects.
  • Coordinates adminstrative elements of the design review and environmental review processes and oversees the acquisition of project permits.
  • Prepares time and material tracking documents to estimate and monitor contractor charges in relation to agreed upon prices and amounts for labor, materials and profits.  Using using basic calculations involving addition, subtraction, multiplication and division, verifies accuracy of prices and computations in contractor invoices.
  • Sets up non-technical facets of construction schedules (excludes such methods as “critical path”, “network analysis”, “linear programming” or similar), uses project management scheduling software to reflect timelines and  monitors and coordinates activities of contractors, consultants, committees, community organizations and users to keep project on planned schedule. 
  • Monitors assigned, typically smaller, projects on site to see that work meets contract and project specifications and standards. 
  • Monitors segments of large projects such as one carried out by the Washington State Department of Transportation, to see, together with a City of Issaquah Construction Inspector, that the City’s regulations, interests and goals are addressed.
  • Monitors expenditures for City of Issaquah capital projects and keeps the lead department informed of the progress and status of each project in relation to the original budget and schedule.   
  • Reviews contractor requests for scheduling extensions and, for smaller projects, recommends changes where non-technical, non-engineering related events/conditions underlie scheduling change proposals.
  • Reviews and evaluates contractor requests to add non-enineering related work to smaller projects when such work has not been included in contracts.  Within (10% - 15%) contingency fund limits, prepares change order requests for Department Director’s signature.  
  • After receiving technical direction from a project manager or engineer on larger projects, and subject to final authorization and signature by the Department Director, negotiates changes with contractors, prepares change order documents and processes as agreed.
  • Conducts searches or inquiries to obtain necessary construction and project design information to address immediate, often time-sensitive, contractor concerns as well as citizen inquiries and similar needs.
  • Typically in a supporting role, attends public, council and related meetings to assist in presentation of project information. 
  • Prepares staff reports and/or agenda bills on such topics as street vacations, the movement of roads by developers and arranging for appraisals. Also prepares agenda bills and exhibits for project acceptance.
  • Prepares correspondence, advertisements and other official documents regarding project status, progress and payments and to advertise/solicit for consultant proposals.
Qualifications
  • Completion of Construction Management or Project Management Certificate AND
  • Four years of progressively responsible office and administrative support experience, three years of which involved construction contract support.

OR

  • Associate's degree in Construction Management or Technology AND
  • Two years o fprogressively responsible office support experience in a construction project environment.

OR

  • Any combination of education and experience that would provide the necessary knowledge, skills, and abilities.
Knowledge, Skills, and Abilities
  • Knowledge of construction contracting documents and processes.
  • Knowledge of change order processes and standard guidelines and practices used for construction projects.
  • Knowledge of construction bidding processes and document requirements
  • Knowledge of addition, subtraction, multiplication and division calculations.
  • Substantial familiarity with the non-engineering content of construction specifications.
  • Familiarity with standard elements of contract law related to the preparation and adjustment of construction and consultant contracts.
  • Familiarity with standard legal and regulatory requirements applied common public works projects and contracting processes.
  • Familiarity with basic construction methods and practices, including those typically used for public works projects.
  • Familiarity with basic project management methods and software.
  • Familiarity with a variety of laws, rules, regulations and codes applied to public works construction and general construction industry standards and practices.
  • Familiarity with blueprints and engineering drawings and how to read their basic elements.
  • Ability to effectively search for, and maintain records of, a variety of specialized records using computerized filing systems.
  • Ability to use judgment in scheduling and coordinating activities between various parties and planning specific aspects of a project.
  • Ability to use tack, patience and courtesy in dealing with angry or upset citizens.
  • Ability to communicate effectively both orally and in writing.
  • Ability to effectively search public work related  records and gather and compile such data in useful presentation forms.
  • Ability to establish and maintain cooperative and effective work relationships with others.


Attachments

Location
CITY HALL NW
1775 12th Ave NW
Issaquah, WA 98027