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Payroll Coordinator - City of Issaquah ( Job # 18-0078)

Minimum Salary: $5,634.00 per month
Maximum Salary: $7,186.00 per month
Employment Type: Full Time
Department: Human Resources
Open until filled.
(Open to current employees and the general public.)

Summary

The City of Issaquah has an exciting opportunity for an individual seeking professional growth with our Finance team. The Finance Department supports the Issaquah community by providing outstanding and innovative financial services. Its mission is to provide accountability for all public funds, assets, policies and systems in the most effective and efficient manner possible, maximizing the use of limited resources, all the while delivering responsive, quality customer service to our citizens and fellow employees.

This position is responsible for technical and accounting duties related to the development, implementation, and administration of payroll operations.  The incumbent will oversee a variety of specialized functions in the processing of payroll, including operation maintenance, upgrades, testing, and training. Other responsibilities include: technical reporting for government agencies; submittal of tax deposits and special State and Federal reports, including W-2’s; preparation of reports for management; and maintenance of payroll-related accounts and the reconciliation of these accounts within the accounting system.  Work requires considerable judgment, confidentiality, and human relations skills.

The City offers a comprehensive benefits package to employees and their dependents. This includes choices of medical and dental coverage, voluntary participation in a Flexible Spending Account, Washington State retirement, 457 deferred compensation match, participation in Social Security, life insurance, provision of compensatory time, and other health and wellness incentives.


ESSENTIAL FUNCTIONS
  • Performs timely and accurate preparation of City payrolls.  Processes payments to employees, State and Federal deposits, the WA State Department of Retirement and other benefit providers.  Prepares monthly and annual balancing procedures in order to facilitate 941 and W-2 reporting pursuant to appropriate laws. Responds to garnishment inquiries and tracks disbursements appropriately to facilitate reporting requirements.
  • Maintains electronic and/or manual payroll changes for new, terminated, and active employees. Maintains electronic and/or manual leave requests and associated accrual files.
  • Assists Financial Operations Manager with compiling payroll statistics and costs pursuant to varying management and Union requests. 
  • Coordinates with Human Resources (HR) regarding information and requests to maintain compliance with City policy, collective bargaining agreements and state and federal laws.
  • Coordinates with HR to monitor policy direction and establish procedures for compliance with benefit legislation.
  • Provides technical assistance regarding the processing of payroll and resolving payroll issues; answers employees’ inquiries regarding payroll procedures and calculations; and responds to verbal and written inquiries from supervisors, department heads and outside agencies.
  • Reviews and monitors employee timesheet data in order to verify appropriate administration of leave policies.  Coordinates and provides data to HR to ensure compliance with City policy and state and federal law.
  • Coordinates enrollment for all periodic benefit changes, with HR staff, to ensure accurate and timely implementation of insurance changes.  Processes monthly changes for payment of various group insurance premiums, including but not limited to medical, dental, and vision insurances.
  • Notifies the Financial Operations Manager of payroll related accounting system problems and works with the IT Department and vendors in the revision and replacement of payroll systems.
  • As part of the Finance team, provides limited backup to other Finance Department operations as needed.
  • Assists with the annual budget development process and in the preparation of the Annual Financial Report.
  • Performs accounting functions such as journal entries and research.
  • Anticipates, assesses, and responds effectively to the needs of diverse customers, both internal and external, by consistently providing excellent customer service that is timely, accurate, courteous, and respectful.
  • Provides ongoing city wide end-user training of the payroll system.
  • Assists with audits associated with payroll.
QUALIFICATIONS

Education and Experience:

  • Bachelor’s degree in Accounting, Finance, Business Administration, or related field, plus one year of payroll/accounting experience; OR
  • Associate's degree in Accounting, Finance, Business Administration, or related field, plus three years of payroll/accounting experience; OR 
  • Any equivalent combination of education and experience that would provide the required knowledge, skill and abilities to perform the essential duties listed above.

Licensing and Certification:

  • CPP (Certified Payroll Professional) certification is desired.
  • For qualified applicants, a valid Washington State Driver’s license free from frequent or serious violations.

 

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:
  • Payroll principles and practices.
  • Federal and State wage and hour laws.
  • Governmental accounting and auditing practices and the Washington State BARS accounting system.
  • Generally Accepted Accounting Principles (GAAP).
  • Government Accounting Standard Board (GASB).

Ability to:

  • Perform statistical, mathematical, and financial analysis and interpret the data.
  • Read and interpret documents, including collective bargaining agreements and legal regulations.
  • Work under pressure and continual interruptions, and to deal with a variety of deadlines of both an immediate and flexible nature.
  • Communicate effectively with the public and other employees, using tact, discretion and courtesy.
  • Perform arithmetic computations accurately and quickly.
  • Operate standard office equipment such as a calculator and personal computer as well as Microsoft Office, Word and Excel.
  • Apply general accounting principles to the keeping of account records and the preparation of financial reports.
  • Maintain effective working relationships with officials, staff, and the general public.

Skill in:

  • Understanding complex written and oral instruction.
  • Formulating and designing forms, graphs, and program spreadsheets.
  • Communicating effectively, both orally and in writing.
  • Working independently and making decisions under broad guidelines.
  • Maintaining confidentiality of work-related issues, records, employee information, and City information.

Attachments

Location
City Hall
130 E Sunset Way
ISSAQUAH, WA 98027