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CIP Manager/Contract Administrator - City of Snoqualmie ( Job # 19-0001)

Minimum Salary: $7,832.00 per month
Maximum Salary: $8,702.00 per month
Employment Type: Full Time
Department: Parks & Public Works
Open until filled.. Applications first reviewed on: Wednesday, January 30, 2019
(Open to current employees and the general public.)

Summary

A Management/Professional position under the direction of the Parks & Public Works Director,the CIP Manager will manage the development of the Parks and Public Works Department’s Capital Improvement Program (CIP), monitor and evaluate performance, provide advice and counsel on Capital projects. The manager will assume overall responsibility for the CIP Program and work collaboratively with the City’s consultants, internal staff such as the engineers, and various management and technical staff as needed.   The incumbent in this position has direct oversight of budget revisions, council packages/presentations, preparation and/or review of relevant legislation, development of monitoring reports for management, tracking expenditures and revenues, debt-service management, and working with grants and other agencies on funding agreements.  This position will play a key role in management of bond and ratepayer resources to meet Department and City objectives, by developing and implementing the CIP program and offering key performance indicators (KPI’s) and financial metrics to analyze and consistently improve the CIP Program.  

 

First review of applications is January 30, 2019


ESSENTIAL FUNCTIONS

 

  • Establishes goals, priorities, policies and procedures for project execution.
  • Leads the preparation of Capital Improvement Program budgets.  Develops, evaluates, analyzes and implements annual budgets and financial plans.  Reviews current development process and identifies areas where improvements can be made.
  • Drives departmental trend and forecast analysis of resources to support managerial decision makers.  Develop, implement and improve tools for accurate financial forecast projections and business planning exercises.  Identify emerging issues and make recommendations on corrective action.
  • Primary lead and responsible for the update and implementation of funding the Capital Improvement projects.
  • Provides oversight for complex financial analysis.  Analyzes feasibility of various operational and capital funding plans.
  • Responsible for monitoring and analyzing department performance against budget of the CIP, identifying risks and opportunities about revenue, expenditures and other financial issues and prepare monthly management briefs.
  • Provides financial management of multiple federal, state and local funding sources.  Assures regulatory compliance with outside funding agencies.
  • Works in partnership with Finance to ensure revenues and CIP comply with internal accounting controls, audit requirements, city policies, federal and state laws.
  • Manages and monitors engineering designs and quality assurance.
  • Responds to public issues and concerns.
  • Serves as spokesperson, facilitator or participant in meetings and presentations to discuss projects and/or proposals.
  • Provides professional technical input to design section staff; ensures that all engineering and design meets federal, state and city codes and department requirements.
  • Develops and implements systems to track performance measures related to project schedule and budget; manages the budget.
  • Oversees the work of design staff, project teams and consultants, including utility engineering standards, specifications development, and selection of consultants, fee negotiations, payment approvals, grant administration and quality control.
  • Represents the City and makes presentations to City Officials, other jurisdictions, or organizations and the public to explain technical design features, project priorities, or project modifications requiring additional funding.
  • Takes leadership of, and/or provides direction to staff; ensures resolution of problems.
  • Establishes and maintains a working environment conducive to positive morale, quality, creativity and teamwork.

 

The above duties are not inclusive of all duties and as such, incumbent may perform a variety of other duties as assigned.

EMPLOYMENT STANDARDS

Education and Experience:

Graduation from an accredited four-year college or university with a degree in business or public administration, project/construction management, urban planning or related field.

Five years or more years of increasingly responsible related experience in capital construction project management, including supervisory experience.

 

Any combination of related education and experience may be considered that demonstrates the knowledge, skill, and ability to perform the essential duties and responsibilities of this position.

 

Licensing and Certification

Valid Washington State Driver’s License with driving record free of serious or frequent violations. 

Preferred:  Architect or professional engineering license.

KNOWLEDGE, SKILLS AND ABILITIES

 

Knowledge of:

  • Municipal codes, regulations and ordinances.
  • Municipal government structure and operations and the relationship between municipalities and other public jurisdictions.
  • Public works and project design, permitting and construction management.
  • Principles, practices and procedures of public and business administration.
  • Developing and monitoring budgets and finances, public agency/public works procurement, contract negotiation and administration.
  • Industry standard project management methods and techniques.
  • Local, state and federal laws and regulations.

Ability to:

  • Plan, organize and monitor activities according to priorities, established schedules and deadlines.
  • Successfully collaborate with the Finance Department when preparing for council presentations.
  • Prepare and make presentations in a professional manner to various audiences.
  • Effectively interact, communicate, lead and work collaboratively with stakeholders at all levels, including elected officials and the public.  Organize, analyze, interpret and evaluate problems and provide practical cost effective solutions.
  • Negotiate and build consensus for conflict resolution.
  • Communicate effectively both orally and in writing including correct usage of English language, grammar, spelling, punctuation and vocabulary.
  • Establish and maintain effective working relationships with city staff, city officials, and the public and other agencies; demonstrate interpersonal skills using tact, patience and courtesy.
  • In addition to internal communications, must be able to communicate effectively and represent the City at a citywide level.
  • Analyze situations accurately and adopt an effective course of action.
  • Meet schedules and time lines; mange contracts to meet production timelines, budget and standards.
  • Maintain records in an organized manner.
  • Work independently with little direction.
  • Attend night meetings.
  • Utilize personal computer and applicable software to fulfill requirements of the position.
  • Regular and reliable attendance is an essential function of this position.
PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work involves walking, talking, hearing, using hands to handle, feel and/or operate objects, tools, or controls and reach with hands and arms.  Vision abilities required by this position include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.  The employee may be required to push, pull, lift, and/or carry up to 40 pounds.  May be exposed to hazardous physical conditions and materials, inclement weather and intense noise at construction sites.


Attachments

Location
City Hall
38624 SE River St.
Snoqualmie, WA 98065