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Assistant to the City Manager - City of Woodinville ( Job # 19-0007)

This job is closed.

Minimum Salary: $90,120.00 per year
Maximum Salary: $115,019.00 per year
Employment Type: Full Time
Department: Executive
Closes: May 22, 2019 at 5:00 PM
(Open to current employees and the general public.)


The Assistant to the City Manager is a position of high internal and external visibility requiring advanced interpersonal, leadership, and verbal and written communication skills. The candidates must have the skills and diplomacy to communicate a sense of vision, prepare complex reports, and contribute to strategic planning processes. As a member of the Management Team, the candidate must interact professionally with various levels of elected and appointed officials, management representatives, special interest groups, the general public and City employees. Qualified applicants must demonstrate the ability to analyze problems, recommend solutions and make difficult decisions.

These individuals will assist the City Manager by analyzing, planning, coordinating, directing, and assuming responsibility for assigned projects and administrative activities. Performs responsible and complex staff duties including policy research and analysis, the management, monitoring, and/or coordination of programs and contracts. Conducts necessary evaluations of operational, administrative, and legislative issues; analyzes findings, develops recommendations, prepares reports and presents to a wide variety of audiences including the public, City Manager, and City Council. Several positions at this classification currently exist and specific division of duties is determined by the City Manager based on the needs of the organization.  Depending on that division of duties, position may include coordination and management of: the human resources and employee benefits programs, the City's communication and public information activities, the Capital Improvement Plan, the emergency management and preparedness functions of the City, community engagement activities, and economic development.  Incumbents may supervise professional and clerical staff and will act as City liaison in assigned government relations.

Essential Job Functions

Administers assigned programs and contracts; negotiates, drafts, implements, and oversees various municipal contracts and grants for contract services; coordinates and interacts with representatives of the contracted providers as the City's representative.

Conducts strategic policy research and analysis on major municipal, legislative and intergovernmental policy issues for the City Manager.Coordinates, administers, and monitors the Capital Improvements Plan.  Works with the Department Directors and staff to identify the projects, prioritize projects and develop the Capital Improvement Plan.  Responsible for monitoring and reporting on overall project schedules and expenditures.

Represents the City Manager’s Office on committees, regional task forces, and at public functions.  Provides staff support to the City Council and City Management as required as part of intergovernmental relations.

Administers and maintains a comprehensive human resources management program; oversees the development, administration and implementation of personnel rules, regulations, and policies and procedures in the areas of labor relations, compensation and employee benefits, position classification, recruitment, selection, new employee orientation and retention, and performance evaluation.

Plans, organizes and supervises the City’s community relations program and carries out professional information and or community/public relations activities for the City.  Directs the City-wide public information including newsletters, city publication, cable television and the media relations programs.  Act as Public Information Officer for the City.

Supervises the City’s contractual employee health benefit programs and monitors monthly reports on costs for services, claim history and experience; acts as the principal contact for City health insurance inquires.

Attends City Council meetings and makes professional presentations to the Council; acts as technical and management advisor on personnel issues and programs; presents written or verbal reports and recommendations; confers with City Manager on administrative matters, legislation and policies, makes recommendations to the City Manager for action.  Acts as staff liaison to assigned Boards or Commissions, and local organizations as assigned.

Coordinates Emergency Management function of the City.  Is responsible for emergency preparedness including planning, training of staff, and coordination with external agencies. Serves as Emergency Manager.

Administers the Customer Service Request Program to insure all requests are recorded and action is taken by staff, customer satisfaction surveys and personalized customer contact.   

 May assist in answering correspondence or telephone requests from citizens with inquiries or complaints.

 Responsible for special projects and performs other duties as required or assigned.



Job Demands

The position works independently and exercises considerable judgement in decision making related to special projects, assigned activities, and resolution of various issues.

Represents the City at regional and local meetings/conferences to promote and explain the City Council’s objectives and priorities. Consults with other government agencies, business community, and private organizations to explore opportunities and help resolve challenging public policy issues. Responsible for advising on staffing decisions, including hiring and retention of personnel, performance appraisals, and development of measurable performance goals and objectives in functional areas of responsibility.  Establishes and maintains effective communications and working relationships between the City and the public and members of the business community.  Provides quality customer service; and deals courteously with the public.


Other Job Demands

Contribute to the strategic planning process.  Communicate a sense of vision.  Supervise staff; motivate others and stimulate team and group processes.  Establish clear performance expectations and evaluate based upon results.   Share decision-making; encourage risk-taking.  Analyze problems, recommend solutions and make difficult decisions.  Effectively represent the City before the community.  Provide leadership in assigned areas of responsibility.  Accept responsibility and be held accountable.  Coordinate multiple activities simultaneously; adapt to change and remain flexible.  Prepare complex reports and correspondence.  Communicate effectively in written and verbal form.  Exercise good judgement.  Interact professionally with various levels of elected and administrative officials, special interest groups, general public, and City employees.

Work is primarily performed in an indoor office setting for nine hours per day. While performing the duties of this job, the incumbent must regularly talk, hear, and see when communicating with the public and employees; frequently sit, and occasionally stand and walk. Must have the ability to work in a fast-paced environment and meet deadlines. Frequently necessary to work beyond normal office hours for evening and weekend meetings. Business travel within the state and to other states may be required occasionally. Necessary aptitudes include understanding instructions, reason to make judgements; numeric aptitude; problem solving and analytic abilities; initiative, ingenuity, and imagination; and memory and concentration. Patience and persuasiveness are needed when interacting with others. Requires strong verbal aptitude and public speaking ability.


Minimum Qualifications

Bachelor’s degree in Public Administration, Business Administration, Political Science or related field and four years of increasingly responsible high level administrative/ management experience in the public sector. Master’s Degree in related field preferred.  Must possess a valid Washington State driver's license.

Knowledge of:

  Policies, functions and responsibilities of the City.

  Municipal code and laws, ordinances, rules, and regulations affecting the City and its operation.

  Economic, political, social, and psychological factors related to governing the City.

  Public Policy and systems analysis.

  Budget development and administration; financial planning and cost control and forecasting.

  Strategic planning and goal setting.

  Emergency Management operations and practices.

  Theories, techniques, and methodologies related to managing a complex organization.

  Collaborative problem-solving methods.

  Principles and practices of public administration and supervision.

  Principles and practices of human resources management, employee relations and employee health benefit programs.

  Management, supervision, evaluation and assessment of personnel, teams, and projects.

  Human relations and interpersonal communications; team building.

  Labor relations and collective bargaining.

  Organization and time management.

Ability to:

  Contribute to the strategic planning process.

  Effectively communicate a sense of vision, action and follow-through.

  Supervise staff; motivate others and stimulate team and group processes.

  Establish clear performance expectations and evaluate based upon results.

  Encourage responsible risk-taking and shared decision-making.

  Analyze problems, develop viable options and recommendations for decision-makers.

  Synthesize and distill complex issues into a concise report for review and action.

  Effectively represent the City before the community.

  Provide leadership in assigned areas of responsibility.

  Accept responsibility and be held accountable.

  Coordinate multiple activities and projects simultaneously; adapt to change and remain flexible.

  MS Office Suite: Outlook, Word, Excel, Power Point, Publisher.

  Apply critical analytical thinking and exercise good judgment.

  Interact professionally with various levels of elected and administrative officials, members of the business community, special interest groups, general public, and City employees.

Position descriptions are intended to present a descriptive list of the range of duties necessary to describe the principal functions for this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered to be an all-inclusive listing of work requirements. Essential duties include, but are not limited to those listed above.


Selection Process

Following is the tentative recruitment schedule, which may be accelerated or extended without notice:

Application Deadline: May 22, 2019
Initial Screening: Week of May 27, 2019
Initial Interviews: Week of June 3, 2019
Employment Offer: On or about June 10, 2019

The City of Woodinville values diversity in its workforce and is an Equal Opportunity Employer.  Qualified applicants receive consideration without discrimination on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran's status, disability, or any other basis prohibited by federal, state or local laws.



Woodinville City Hall
17301 133rd Avenue NE
Woodinville, WA