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Administrative Support Associate - Police - City of Kirkland ( Job # 19-0103)

This job is closed.

Minimum Salary: $4,135.00 per month
Maximum Salary: $5,162.00 per month
Employment Type: Full Time
Department: Police
Open until filled.
(Open to current employees and the general public.)

Summary

Provides clerical and administrative support to members of the Department's Command Staff.  Provides backup administrative support for the other Administrative Support Associates within the Department which may include payroll preparation.

PRINCIPAL ACCOUNTABILITIES

Provides administrative support for a Captain to include the units or functions within that Captain’s span of control.  Provides a variety of routine and confidential administrative duties for a Captain and other senior management staff.  Drafts routine correspondence, performs data input, provides administrative reports and crime bulletins, and maintains divisional records as required.  Transcribes administrative correspondence, reports, statements, detective notes, and other routine or sensitive documents from handwritten, typewritten, or dictation software.

ESSENTIAL RESPONSIBILITIES

May open and distribute mail within the Department.  Prepares mailings for certified and/or registered mail.  Coordinates Federal Express or other mail delivery services.   May be cross-trained in payroll preparation.  May provide backup support for payroll preparation and all other payroll related functions.  May perform this function solely in the absence of other support personnel.    May assist in initiating requisitions and reporting to the City's Financial System for Department purchases or payroll.    Operates one or more types of office or specialized equipment in conjunction with specific tasks.   May assist in maintaining records and files in accordance with specified records retention periods.  Maintains stock of and makes orders for Department or unit office supplies.   May coordinate and perform tasks, projects and exchange information with other city entities as needed.   May enter, alter or delete warrants.&
Skills & Abilities

  • Must have proficient technology skills including working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint. 
  • Must have ability to handle multiple tasks under pressure of deadlines.
  • Must be willing to deal with uncomfortable situations and handle appropriately per City and Department policies and procedures.
  • Must have ability to use tact, discretion, and courtesy with staff and public contacts.
  • Must have ability to prioritize tasks and have good time management skills.
  • Ability to exercise discretion when handling confidential and/or privileged information. 
  • Must be willing and able to maintain the confidentiality of all Police information.
  • Must have the ability to perform transcription.
Minimum Qualifications
  • High school diploma or GED equivalent.  
  • Minimum two years clerical/administrative support experience.  
  • Advanced knowledge of MS Word, Excel, Outlook, and proficiency in math calculations. 
  • Must possess excellent organizational skills and oral and written communications skills. 
  • Ability to use tact, discretion, and courtesy with staff and public contacts.  Must maintain a valid Washington State driver’s license.
  • Must be able to obtain a police security clearance including polygraph, psychological and background prior to hire.
Preferred Qualifications

Previous administrative suppport work experience in a full service law enforcement environment desirable.

Hours of Work

Current work schedule is Monday – Thursday, 10 hours/day.    Days of the week are subject to change based upon operational need.

Working Conditions & Physical Activities

Work is performed in a law enforcement environment which has many interruptions and distractions throughout the day. Prolonged periods of time may be spent sitting and working at a computer terminal. Computer keyboard and mouse use are routine parts of this job. The employee frequently is required to sit and type on a keyboard for extended periods of time.
 

Selection Process

Applicants who submit a timely application and are invited to participate in further stages of the testing/selection process will be notified by phone or email.

The selection process includes a full background investigation to include polygraph, psychological, and medical background.

Union Affiliation

The Kirkland Police Guild represents the Administrative Support Associate position.
 



Attachments

Location
Kirkland Justice Center
11750 NE 118th Street
Kirkland, WA