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Office Specialist - Fire Department - City of Kirkland ( Job # 19-0137)

This job is closed.

Minimum Salary: $24.56 per hour
Maximum Salary: $28.90 per month
Employment Type: Full Time
Department: Fire
Closes: November 18, 2019 at 11:30 PM
(Open to current employees and the general public.)


Provides administrative support for the effective office operations of the Fire Department with an emphasis on supporting the Training and Emergency Medical Services (EMS) Divisions. Processes patient care documents and prepares batches for billing; conducts quality assurance analysis and reporting of Emergency Medical Services (EMS) data; and coordinates EMS transport billing information with the Finance Department. Enters and tracks training records, supports Training website and data base and works with RC EMS program for documentation. Processes and disseminates confidential information in compliance with laws, rules and regulations. Serves as a records management representative for the Fire Department. Proofs, edits and types a variety of documents for the department. Tracks and reconciles registrations, payments and transactions from a variety of internal and external sources. Arranges and coordinates payments for Staff training, seminars and conferences. Prepares and enters required purchase requisitions for supplies, equipment, project consultants, contract personnel, expense reimbursement, etc. into City accounting system. Tracks credit card accounts and monitors the monthly use of purchasing credit cards for the department.


Minimum Qualifications

High school graduate or GED.  Two years of increasingly responsible administrative experience; or an equivalent combination of education and experience which provides knowledge, skills and abilities sufficient to successfully perform the essential duties of the position.  Intermediate computer experience.  Must be proficient in the use of word processing, spreadsheet and database software program and personal computers. Good written and verbal communication skills.

Special Note

This is a benefited position with the City's full benefit package including generous time off, 100% covered medical/dental/vision/LTD/life insurance, a near-site clinic for employee and dependents, an onsite fitness center and a wellness incentive program. 

Hours of Work

8:00 a.m. to 5:00 p.m., Monday – Friday

Working Conditions & Physical Activities

Performs work in an office environment. Prolonged periods of sitting and computer keyboard entry is a routine part of this job. Must be able to stand at copier for long periods of time.  Must be able to lift up to 35 pounds. 

Union Affiliation

This position is represented by the American Federation of State, County, and Municipal Employees Union (AFSCME).

Selection Process

Position requires a resume and cover letter (letter of interest) for consideration of application.  Please note how you meet minimum qualifications within the cover letter.


City Hall
123 5th Ave
Kirkland, WA 98033