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Administrative Assistant - Public Works - City of Sammamish ( Job # 19-0056)

This job is closed.

Minimum Salary: $54,282.00 per year
Maximum Salary: $74,288.00 per year
Employment Type: Full Time
Department: Public Works
Closes: November 21, 2019 at 5:00 PM
(Open to current employees and the general public.)

Summary

GENERAL PURPOSE

This position performs highly responsible specialized administrative support work of a complex nature.  The incumbent is expected to perform duties with a great deal of independence while providing direct support to the Public Works Department.

SUPERVISION RECEIVED

Works under the supervision of the Director of Public Works.



ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Performs a variety of administrative and clerical office support functions, such as:  budget, accounts payable monitoring and processing, contract and expense tracking, research and preparation of presentations, public meetings including minutes, and development of department forms and processes
  • Serves as a point of contact for the Public Works Department in responding to questions and inquiries and setting appointments.
  • Transcribes, types, and distributes letters, contracts, reports and memoranda including materials of a confidential nature; composes letters requesting or providing information concerning routine matters independently or from oral or written instructions; takes notes quickly and accurately.
  • Maintains a variety of records and files according to established procedures; creates and maintains project files; monitors project progress to assure required steps and documentation are completed; processes a variety of forms and reports.
  • Assists Public Works with assigned tasks and projects requiring research.
  • Prepares claims vouchers for office purchases and monitors department expenditures.
  • Checks reports, records and other data for accuracy, completeness and compliance with established standards; compiles information and prepares routine reports.
  • Performs right of way permit intake processing and monitoring
  • Responds to public inquiries; advises citizens on right of way permit process
  • Operates office equipment and machines such as phones, personal computers, calculators and copy machines.

 

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

  • Office and administrative procedures and requirements and legal terminology.
  • Organization, functions, and activities of a Public Works and municipal government.
  • Modern office practices, procedures and equipment including a personal computer.
  • Business English usage, grammar, spelling, punctuation, and vocabulary.
  • Interpersonal skills using tact, patience, and courtesy.
  • Applicable laws, codes, regulations, policies, and procedures.
  • City and department organization, operations, policies, and objectives.
  • Preparation and presentation of financial, statistical, and narrative reports.
  • Oral and written communication skills.
  • Telephone techniques and good customer service etiquette.
  • Meet and greet customers in person and on the phone.

Skills / Abilities:

  • Perform administrative and office management duties with speed and accuracy.
  • Learn to interpret, apply, and explain laws, codes, regulations, policies, and procedures.
  • Plan and organize work.
  • Prioritize and schedule work.
  • Operate a personal computer to enter data, maintain records, and generate reports.
  • Operate MS Word and Excel software used by the City.
  • Communicate effectively both orally and in writing.
  • Work confidentially with discretion.
  • Establish and maintain cooperative and effective working relationships with others.
  • Meet schedules and time lines.
  • Work independently with little direction.
  • Maintain financial accounting records.
  • Type, transcribe materials, and operate office equipment.
  • Type at 50 words net per minute from clear copy.
  • Answer telephones and greet the public courteously.
  • Establish and maintain records, files, and filing systems.

DESIRED MINIMUM QUALIFICATIONS

Any combination equivalent to graduation from high school supplemented by a minimum of two (2) years of college-level course work in office or business administration and practices, procedures and terminology, business administration, office management, or related field, and four (4) years of increasingly responsible administrative office support experience.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Hand-eye coordination is necessary to operate computers and various pieces of office equipment.

While performing the duties of this job, the employee is occasionally required to stand, walk, use hands and fingers, handle, feel or operate objects, tools or controls, and reach with hands and arms.  The employee is primarily required to sit, and occasionally required to stoop, crouch, talk or hear.

The employee must occasionally lift and/or move up to 15 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

Work is performed in an office setting. 

DISCLAIMER

The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

This job description does not constitute an employment agreement between the City and the employee and is subject to change by the employer as the needs of the City and the requirements of the job change.

 

THE CITY OF SAMMAMISH IS AN EQUAL OPPORTUNITY EMPLOYER


Attachments

Location
Sammamish City Hall
801 - 228th Ave SE
Sammamish, WA 98075