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Assistant Finance Director - City of DuPont ( Job # 19-0010)

Minimum Salary: $73,662.00 per year
Maximum Salary: $89,621.00 per year
Employment Type: Full Time
Department: Finance
Open until filled.
(Open to current employees and the general public.)

Summary

Performs and supervises a wide variety of financial, treasury, budgeting, cash management, contract and grant management and financial reporting functions including payroll, accounts payable, accounts receivable and cashiering; records retention management and special project management. Develops, proposes, and regulates a system of internal controls to ensure proper accounting and financial reporting. Assists in the hiring, training, and evaluation of department employees.


Supervision Received

Works under the general guidance and direction of Finance Director.

Supervision Exercised

This working supervisory position will supervise the finance team members represented by the DuPont Employee’s Association. This is an FLSA-exempt position, not eligible for overtime compensation.

Responsibilities

1. Supervise the operations and activities of the accounting functions such as payroll, accounts payable, accounts receivable, general ledger, fixed assets, cashiering, purchase orders and petty cash.

2. Supervise the operations and activities of the finance, treasury, records and reception functions including general ledger, fixed assets, purchase orders and others; may perform these functions as needed, such as in the absence of regular appointed personnel.

3. Responsible for the development of assigned staff; assist in the selection of new employees, supervise, train, and evaluate performance of assigned personnel according to city policies and procedures.

4. Review the work of subordinates for accuracy and to detect and prevent errors when needed.

5. Perform bank reconciliations, grant billings and project management. Coordinate with other City departments and grantor agencies to ensure compliance with grant funding requirements.

6. Under the direction of the Finance Director, maintains the City’s computerized general ledger accounting system, including the chart of accounts, fund structure and reporting systems.

7. Works with the State Auditor during the annual audit of the City to ensure the City’s compliance efforts.

8. Approve, prepare and commit journal entries as required.

9. Disseminate reports to City Council and city departments and assist department heads, Council, and other staff in understanding reports, budget guidelines, and account analysis.

10. Develop internal controls and accounting policies and procedures that ensure compliance with GAAP, GAAFR, and BARS; assure compliance with laws, codes and regulations governing municipal accounting.

11. Prepare the City’s Annual Financial Report, preparing financial statements and schedules, notes, and tables required for GAAP compliance, and coordinate its printing.

12. Assist the Finance Director in creating the City’s biennial budget, including coordination of other departments, council, and outside agencies; monitor budget compliance.

13. Recommend changes in work methods, policies, and procedures to improve levels of service delivery and overall operating efficiencies.

14. Approve listing of utility delinquencies and adjustments, referring proper accounts to the City Attorney as needed.

15. Other duties as required.

Knowledge, Skills, and Abilities

Knowledge of:

  • Knowledge of city, state, and federal laws and procedures governing public sector accounting and reporting requirements
  • Advanced knowledge of GAAP, GAAFR, and BARS
  • Knowledge of standard office practices, procedures, and equipment

Ability to:

  • Ability to interpret and apply federal, state, and local policies, laws and regulations, especially regarding records retention
  • Ability to multitask and work in a fast paced environment
  • Ability to identify segregation of accounting duties and functions
  • Ability to work independently with little supervision
  • Ability to communicate effectively both orally and in writing
Qualifications

Education and Experience:

Bachelor’s degree in Finance, Accounting, Business Management or related field; two years’ relative supervisory experience, and two years’ experience in governmental accounting processes required; or any combination of related education and experience or training that in the opinion of the City would provide the level of knowledge, skills and abilities required. Master’s Degree and three to five years’ experience preferred.

Special Requirements

Verification of identity to work in the United States as required by the Immigration Reform and Control Act. Must be bondable. Must pass employment background investigation.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an office setting.  Hand-eye coordination is necessary to operate computers and various pieces of office equipment.  While performing the duties of this job, the employee is required to stand; sit; use hands to finger; handle, feel or operate objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move objects up to 30 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee may be required to work extended hours including weekends and evenings.  Employee may be required to travel within or outside City boundaries to attend meetings.

Interpretation Guidelines

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee. The job description is subject to change by the employer as the needs of the employer and requirements of the job change as subject to any existing employment agreement.


Additional Information

First review of applications the week of December 2, 2019. Applications will continue to be reviewed until the position is filled. The job announcement will remain posted on the City's website (www.dupontwa.gov) while accepting applications, and will be removed from the site once the position is filled. 

Applicants can apply on-line at https://www.govjobstoday.com/JobAnnouncement.aspx?jid=9997 . Application packets may be obtained by contacting City Hall by phone (253) 964-8121, or in person at 1700 Civic Drive, DuPont, WA 98327.


Required Application Materials: City application, supplemental questions, and personal resume are required (cover letter is optional). Incomplete
application packets will not be considered. Required application materials must be returned to the Human Resources Office while the recruitment is active or by the posted closing date. The City of DuPont is NOT responsible for errors of any kind with faxed or electronically submitted application packets. Original signature is required on paper application forms. It is the responsibility of the applicant to carefully list all pertinent experience and training.

Appraisal of Experience and Education/Training: Application packets will be evaluated on the basis of the information provided. Applicant's education, training, and experience will be assessed. Candidates selected to participate further in the examination process will be contacted by email or phone. Candidates not selected may not be contacted. Meeting or exceeding qualifications does not guarantee the applicant will be invited to participate in the oral examination process.


NOTE TO APPLICANTS WITH DISABILITIES: Applicants with disabilities who will need special accommodation for examination must advise Human Resources no later than one (1) week prior to the scheduled examination so that appropriate arrangements can be made (253) 912-5212.


LEGAL and REGULATORY EMPLOYMENT CONDITIONS
Fair Labor Standards Act: This position qualifies for exemption from the Fair Labor Standards Act, minimum wage and overtime provisions under the Act's Administrative Employees exemptions.


Attachments

Location
City Hall
1700 Civic Drive
DuPont, WA 98327